Field and Fork Network: ExecutiveAdministrative Assistant

Company: Field and Fork Network

Salary: $62,000

Location: Buffalo, NY

About Field & Fork Network

Field & Fork Network is a fast-growing New York State food and farming non-profit organization that connects communities to innovative solutions that foster a sustainable food system. Our work focuses on four important areas: agriculture economic development, food access, youth development, and healthy neighborhoods.

We strive to live and advance Field & Fork Network’s Core Values of:

· Equity Minded – We honor unique identities and perspectives with dignity

· Forward thinking – We turn ideas into long-lasting solutions

· Collaborative – We incorporate diverse voices and ideas

We are deeply committed to fostering an environment where people feel supported, listened to and able to do their personal best.

What’s the job?

The Executive Assistant will play a crucial role in supporting the Executive Director and senior leadership team, ensuring that day-to-day operations run smoothly and efficiently. This individual will handle a range of administrative tasks, including scheduling, correspondence, meeting coordination, and other executive support functions. The ideal candidate is detail-oriented, has excellent communication skills, maintains confidentiality, and thrives in a mission-driven, collaborative environment.

How to Apply

If you are passionate about making a difference and have the skills to drive communications & development excellence in a non-profit setting, we invite you to apply and join us in advancing our mission. As an equal opportunity employer, Field & Fork Network considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.s

Click Here to view the job description on their website

To apply, please send a cover letter, resume and a portfolio of relevant work to hiring@fieldandforknetwork.com. Please include Executive Administrative Assistant in the subject line. Do not use the Linked In Easy Apply feature.

What am I going to do?

This important role involves providing comprehensive administrative, operational, and strategic support across executive leadership, communications, finance, and human resources in a dynamic and fast-paced environment.

Executive Support

• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, and correspondence drafting.

• Assist with strategic initiatives, grants management, and relationship cultivation for the Executive Director and leadership team.

• Coordinate logistics for internal and external events, including scheduling, RSVPs, catering, and audiovisual needs.

• Support organizational goals by assisting with special projects as assigned.

Communication Management

• Handle internal and external communications, including managing confidential correspondence, event logistics, and policies and procedures documents.

• Serve as a liaison between the Executive Director, board, and stakeholders, coordinating meetings, maintaining directories, and supporting communications.

Finance and Operations Support

Provide finance support, including bank deposits, expense tracking, vendor management, and office supply procurement.

Oversee office operations, including facilities, travel arrangements, workplace safety compliance, and IT coordination.

Human Resources Support

Support HR functions, including personnel records, recruitment, onboarding/offboarding, and performance review coordination.

Organize team-building and professional development activities, and maintain policy documentation to support a positive workplace culture.

The Skill Set

Education

Bachelor’s degree in business administration, nonprofit management, or related field preferred.

Experience

Minimum of 5 years of experience as an executive assistant, preferably within a nonprofit or mission-driven organization.

Skills

• Strong organizational skills with an ability to prioritize multiple tasks.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Proficiency with QuickBooks online.

• Project management experience is a plus.

Attributes

• Ability to maintain confidentiality and act with discretion.

• High level of integrity, initiative, adaptability, and a passion for supporting food equity and community well-being.

What we offer

Field & Fork Network operates a hybrid model, combining remote and on-site work

Your salary is supplemented with a competitive benefits package including health benefits, paid time off, and 401(k) employer match

Compensation of $60,500-$62,000, commensurate with experience